1.1 For the purpose of these Terms and Conditions and unless the context otherwise requires:
“Conditions of Supply” means Milspec Services’ Standard Specifications and Conditions of Sub‑contract to which goods and/or services provided under an Order are, where appropriate, subject;
“Contract” means the contract formed by the Seller’s acceptance of an Order and includes the Order, and the Conditions of Sub‑Contract together with all documents attached thereto or incorporated therein by reference in each case with the approval of Milspec Services;
“Purchaser” means Milspec Services Pty Ltd (ACN 071 999 132), as set out in the relevant Order;
“Order” means this document of which these terms and conditions are a part and bearing an order number or blanket order number; and
“Seller” means the person so described in the Order and includes sub‑contractors and all other classes of persons performing any type of work under the Order.
1.2 To the extent that the provisions of the Conditions of Sub‑Contract are inconsistent with these terms and conditions, the Conditions of Sub‑Contract prevail except for any inconsistency involving those provisions relating to payment terms and method in which case these terms and conditions prevail.

2.1 Upon receipt by the Seller of an Order the Contract shall take effect and shall form the entire agreement between the parties, notwithstanding any previous agreements or understandings and notwithstanding the Seller’s terms of sale.
2.2 The Seller shall acknowledge receipt of the Order within 24 hours by email or facsimile;
2.3 Purchaser reserves the right to cancel an Order within a reasonable time prior to scheduled delivery without further liability.

3.1 No extra charges of any kind including but not limited to packing, boxing, crating, delivery freight or insurance will be paid for by Purchaser unless so provided in the Order.
3.2 Prices shown on an Order are not subject to escalation or variation for any reason whatsoever unless agreed to in writing by Purchaser’s relevant Manager or Director.
3.3 Seller represents and warrants that the prices quoted in an Order (including cash or credit discounts or rebate) shall not be:
(a) in excess of Seller’s list, catalogue or published prices; and
(b) higher than prices quoted or currently being charged by Seller to any other purchaser for similar goods or services.
3.4 Invoices for goods are to be mailed to the address set out in the Order the day following dispatch or collection of the goods, unless otherwise agreed in writing. Accounts will nominally be settled by cheque or telegraphic transfer within the agreed term unless there is a prior arrangement in writing with Purchaser’s relevant Manager (or equivalent). Purchaser shall not be responsible for delay in receipt of the Seller’s invoice.
3.5 Services performed or goods supplied by the Seller beyond the requirements of the Contract shall not constitute a justified claim for remuneration. Goods will be returned at the Seller’s expense.
3.7 Purchaser will not be responsible for any delay in payment due to Seller failing to quote the relevant Order on all invoices, packing notes and other correspondence or in the event of any disagreement between an invoice and an Order.
3.8 Except as otherwise specified in an Order, the price includes all federal, state, local or foreign taxes (including any goods and services tax), stamp duties and other governmental charges upon the manufacture, sale or transportation of the goods or on the provision of services. Any invoice for goods must include a tax invoice complying with the legislation under which goods and services tax is imposed. The provision of a tax invoice is a precondition to payment of any invoice.
3.9 Purchaser is entitled to set off any amount owing at any time by Seller or any of its affiliates. Without limitation, credits due to rejection or non-conformances will be set off from the amount on the invoice or will be deducted from subsequent payments.

4.1 The Seller shall, at its own expense, crate, package or otherwise prepare goods for shipment in accordance with Purchaser’s instructions and otherwise in a fashion which will ensure safe and secure delivery to Purchaser. All labelling of documentation and supplies shall include as a minimum, but not be limited to, Part Number, Receipt Number, Quantity, Serial Number, Batch Number and Purchase Order Number.
4.2 The time for delivery specified in the Order shall be of the essence. If for any reason Seller does not comply with the delivery schedule, Purchaser may be required to cancel the Order without further liability.
4.3 Bearings – All bearings shall be individually packed and sealed in the packaging supplied by either the bearing manufacturer or the Prime Manufacturer. The Bearing Manufacturer’s part number, Manufacturer’s Code, Batch Number and Date of Manufacture shall be clearly shown on each individual bearing package. All bearings must be accompanied by the original or legally certified true copy of the actual bearing Manufacturer’s Certificate of Conformity and contain all the information that is included on the packaging.. All Bearings must be in New Condition with shelf life requirements as stated on the Milspec Services Purchase Order. Any deviations to these conditions are to be advised to Purchaser prior to shipment or dispatch.
4.4 Elastomeric Product – Seller shall ensure that each item is individually packed in the Prime Manufacturer’s packaging so as to eliminate air, provide a barrier against UV radiation and prevent contamination from external sources. Elastomeric Product shall be packaged in foil lined bags with the following information on the external of the packaging, part number, Batch Number, Cure Date or Date of Manufacture. The maximum age of the items at the time of delivery shall be as stated on the Milspec Services Purchase Order. Any deviations shall be approved by Purchaser prior to shipment or dispatch.
4.5 Aeronautical Hose Assemblies – Seller must ensure that aeronautical hoses are manufactured/assembled to a USA Military Standard, Associated Military Specification, and Qualified Products List (QPL) as per Milspec Services Purchase Order requirements. The manufacturers of the hose end fittings assemblies must be listed on the appropriate QPL, when applicable)

5.1 Goods shall be deemed not to have been accepted until Purchaser, or its delegate, has inspected the goods and signified its acceptance.
5.2 If Purchaser, in its sole discretion, determines that goods or services in whole or in part do not conform to the requirements of the Order it may (at its election) and without prejudice to any other remedies available to it:
(a) return (at the Seller’s expense) the whole or any part of the goods for repair or replacement within the time specified by Purchaser or for credit or refund; or
(b) repair the goods with all costs to be borne by the Seller;
5.3 Where the Seller is supplying goods to specifications, Purchaser reserves the right to inspect these items and Seller’s plant facilities at reasonable times during any stage of manufacturing.
5.4 Certificates of Conformity – All goods must be accompanied by an original manufacturer’s certificate of conformity (or legally certified true copy) and contain the following information:
(a) A Certificate of Conformity is an original manufacturer’s document which certifies that the supplies conform to the requirements of the Order;
(b) The purpose of this document is to ensure the goods supplied are authentic, their origin traceable, and is certified by an authorised member of the manufacturer’s quality system.
(c) The Sellers Certificate of Conformance shall state:
“It is certified that the whole of the supplies and/or services supplied have been inspected or otherwise quality controlled and unless otherwise stated above are in accordance with the requirements of the order, drawings and specifications relative thereto and conform in all respects with the conditions and requirements of the contract.”

Risk of loss for goods shall pass to Purchaser at the delivery point specified in the Order. Title and risk of loss of the goods shall remain with the Seller until the goods are delivered to the Purchaser’s nominated point of delivery.

7.1 Upon termination Seller shall deliver at its sole expense all goods which have been paid for by Purchaser (whether wholly or partly manufactured) and then in its possession to such other person or persons as Purchaser may direct.
7.2 If notice is given to Seller to terminate the Contract, Purchaser (without limiting the remedies available to it):
(a) may recover any sums paid to Seller on any account or for Services which have not been performed together with interest at the rate of 2% per annum above Purchaser’s average cost of funds from the date the sums were paid to the Seller to the date of refund;
(b) recover from the Seller the amount of any direct loss or damage sustained as a result of the termination; and
(c) be regarded as being discharged from any further obligations under the Order.
7.3 Purchaser may terminate this Contract on 30 days written notice to the Seller should the Order be cancelled or the goods are deemed by the Purchaser to be not compliant with the requirements of Clause 5

8.1 The Seller warrants that the goods are free and clear of all liens, charges and encumbrances and that the Seller has a good and marketable title to the same, and
(a) all goods (including repaired or replacement items):
(i) shall be free from defects in materials and workmanship and be of merchantable quality and fit for the purpose contemplated by Purchaser; and
(ii) shall strictly conform to the requirements of the Order.
(iii) must be covered by a twelve month warrantee period or a period as stated or referenced in the Seller’s quotation.
8.2 All goods shall be deemed by the Purchaser to be non-conforming if:
(a)The part number ordered is not the part number delivered to the Purchaser.
(b) Seller has not provided a Original Equipment Manufactures Certificate of Conformance; an FAA 8130 Certificate or equivalent; or Distributors notarised Certificate of Conformance showing traceability to the Manufacturers Release Documentation for aeronautical product

9.1 All information, including know‑how, software, trademarks, trade secrets, plans, drawings, specifications, designs, goods, materials and patterns furnished by Purchaser, its agents or contractors (“Purchaser Property”), to Seller for the purposes of this Order and all property rights embodied therein, remain the property of Purchaser, shall be treated by Seller as confidential and shall not in whole or in part be used, communicated, copied, disclosed, sold or reproduced for any purpose whatsoever, except in the performance of the Order, or with the express written permission of Purchaser.
9.2 On completion, cancellation or termination of the Order Seller shall immediately return to Purchaser all documents, equipment and any other material supplied by Purchaser to Seller for purposes of the performance of the Order.
9.3 Seller shall be liable in the event of loss, damage or theft of Purchaser Property howsoever caused and at Purchaser’s option shall replace the property or reimburse Purchaser for its value (as determined by Purchaser) at the time of theft.
9.4 Section 9 shall survive the termination of the Order.

The Seller shall indemnify and forever hold Purchaser harmless from action, claim or demand, costs or expenses, arising from or incurred by reason of any infringement or alleged infringement of letters patent, design, trademark, copyright, trade secret or other protected rights in respect of any of goods supplied by Seller, except where infringement or alleged infringement is directly caused by designs originally furnished to Seller by Purchaser.

11.1 Seller shall indemnify Purchaser from and against any and all proceedings, claims, demands, losses, costs, damage and expenses arising out of or in respect of any act, omission or negligence of Seller or any of its officers, employees, agents or representatives in connection with the goods or services to be provided under this Order or otherwise in connection with Seller’s performance or breach of this Order.
11.2 The Seller shall, if requested by Purchaser, at its sole expense, effect proper insurance against all risks, including product liability and shall, if required by Purchaser, produce evidence of the currency and validity of any such policy.

a) The goods shall be deemed to be non-conforming if they do not comply with the requirements of the Order.
b) The “supplier” is to inform Milspec Services (within 18hrs) of all un-airworthy conditions found on items after the items have been shipped. This includes U/S conditions that would cause; the loss or damage to an aircraft, failure of an emergency system or life support system or where the condition could produce mission degradation.
c) Where stated as a requirement in the Milspec Services Purchase order – In the case of suspected or actual non-conforming product, Milspec Services, its customer and regulatory authorities will be afforded the right of access, by the supplier, to all facilities involved in the order and to all applicable records.

The Seller shall not without the previous consent in writing of Purchaser assign or transfer this Order or sub‑contract any part of the work required to be done under this Order unless Milspec Services have provided prior approval or for service/repair work – sub-processes are subcontracted to those sub-contractors controlled through the “Supplier’s” vendor approval program.

The parties agree that if a dispute arises out of or relates to this Order, a party may not commence any court or arbitration proceedings relating to the dispute unless the party claiming that a dispute has arisen has provided written notice to the other party specifying the nature of the dispute.

Notwithstanding anything else contained in this Agreement neither party shall be liable for any delay in performing its obligations hereunder if such delay is caused by circumstances beyond its reasonable control.

Milspec Services will supply goods as agreed and as detailed on the customer order. Where there may be specific requirements relating to OH&S or local regulations which the buyer must observe and which the buyer wishes to have incorporated into the items of interest then those requirements must be detailed at time of RFQ.

This Contract may only be amended in writing signed by both parties.

Where Purchaser is a party to this Contract, the laws of Queensland, Australia, govern this Contract.

HEAD OFFICE (Head Office) 99 Spencer Road, Carrara QLD, 4211.
Tel: +61(7)5557 9700

Correspondence to: 99 Spencer Road, Carrara, QLD, 4211
Fax: +61 (7)5557 9751

Where stated as a requirement in the Milspec Services Purchase order – In the case of suspected or actual non-conforming product, Milspec Services, its customer and regulatory authorities will be afforded the right of access, by the supplier, to all facilities involved in the order and to all applicable records.